Minutes of GlosFolk Committee Meeting 17th June 2010 at 15 Popes Meade, Highnam (by kind permission of  Bill Taylor) commencing at 7.30pm

Those present: Astrid Cripps (AC), Peter Cripps (PC – Chairman), Gwilym Davies (GD), Deborah Hannis (DH – part of meeting),  Bill Taylor (BT)

Apologies for absence – Veronica Lowe (VL)

The minutes of committee meeting of 15^th April were approved without amendment.

Matters arising (not on the agenda):

Mummer’s project. PC gave a brief report on progress so far. It is called the ANT project (Ageing Naturally Together) and the play called the ‘Antomime’ Tony Davies has written the play for NHS Gloucestershire, and it will be performed (hopefully with the help of Glosfolk members) at Residential & Care Homes etc

Busking Day. BT had spoken to Mhairi Smith of Marketing Gloucester. No firm date for completion of linkages project. He will keep in touch with her.

Richard Sermons’ Book. Launch fixed for 26^th June at Tewkesbury Museum. E-mailed membership, on Facebook and  Myspace, and on Cotswold Music Forum. Will hopefully be on Johnny Coppin programme, and in Gloucestershire Echo. Glosfolk has some to sell, and will keep profit, also sales from Amazon if any.

Guildhall workshops. No progress so far, various ideas discussed.

Chairman’s report (PC) This was presented and approved. Letter to Citizen complaining at negative and incorrect mention of decline in morris dancing by columnist Martin Kirby. 12 e-mails to membership (good feedback) Had met with Jon Nixon of Forest Community Action about contacts and funding, manned stand with AC at Churn Family Day in Cirencester 9.5.10 (Brian Barnes and friends had performed) GRCC Older People Event in Cheltenham 2.6.10 (Had a booking which resulted in a £20 donation for Glosfolk) and Highnam Court Pied Piper Event 13.6.10 (good feedback from organisers esp about Way Out West and Smirkins who had performed) Folk Diary kept updated – 183 events in June. Good feedback from venues who were seeing their even picked up in Press What’s On listings.

Committee Members reports

GD mentioned some research on pipe & tabor & contact with a relative of player with Withington Morris. Also had presented a paper at Library of Congress  in Washington DC. Would investigate next broadcast of Radio Winchcombe. He would chase up Yvette Staelens re Gloucestershire Folk Map

BT mentioned the morris event in Gloucester on 21^st August – ‘Hands around Gloucester’ no details as yet. Lassington Oak are performing. Also arranging Apple Day at Folk Museum

DH would take over the quarterly submission to ‘Folk Life West’

Treasurer’s report (PC in absence of VL) Final year end accounts show a positive cash flow, and healthy income from donations (£117.40).

Glosfolk Members not on e-mail Discussion about how to keep in touch with these. Glosfolk does not have resources, time or money, to use mail, e-mail is the only feasible communication method. Agreed that PC would circulate list to all committee members, who would try to speak to them. Option of making a donation for postage could be mentioned. Will put on AGM agenda.

Business & Performance Plan Good progress, most objectives achieved or exceeded, with the exception of working with ethnic minorities, and press coverage. A fresh plan for the coming year was agreed, needs more on how objectives are to be achieved.

Web site, MySpace  & Facebook sites Good progress, numerous Directory amendments had come out of the request for signed membership forms. JD had agreed to deal with these in due course. More MP3s needed for MySpace. DH had sent in pics for Facebook, more needed of folk events.

MASAD 7^th November DH and BT offered to run this event. They will visit the venue soon, and formulate a programme of performers etc. Question of lunch time food discussed. Committee delegated authority for final decision making on the event, subject to general approval on plans.

Co-options to the committee  Chris Arscott and Paul Stepney had agreed to join the committee at the AGM. GD said he would be standing down from the committee to concentrate on other projects, but would still be willing to help oout with things. He was thanked for his long service and hard work over the years for Glosfolk.

Possible Venues for the Glosfolk stand

Including:  Lydney Docks 19^th June (AC & PC) Book Launch 26^th June (GD) GRCC Event 15^th July (AC & PC) Inclusion Family Days: Cirencester Town FC 28th July (BB), Pipe & Tabor Festival (13/14^th August) tba, Oxstalls 18th August (PC & AC) Folk Map Launch 10^th September (tba)

Any other business:

PC mentioned the History of Glosfolk, and whether we should have a brief document. Would ask Lionel Parkhouse, Derek Appleing, Steve Rowley for any info, and whereabouts of any records.

Cheltenham Folk Festival – all to think about ideas for a more focused presence – say a workshop or talk. GD to speak to John Shorter

Dates of next meetings:

19th August, 21st October, 16th December (venues needed)

The meeting closed at 9.57pm. BT was thanked for his hospitality